We’re looking for a Proposal Specialist to join our Business Development team within our Winnipeg Office. In the role of Proposal Specialist, you will be responsible for developing and coordinating high-quality proposals. We are seeking a highly motivated individual with professional business writing experience, strong business acume, and the ability to synthesize complex information into clear, compelling content that supports contract awards. Team members make an impact by contributing to formal proposals and other business development materials in a structured, deadline-driven environment.

Success in this role requires the ability to work accurately with large, highly structured documents, follow detailed instructions precisely, and produce high‑quality written output under fixed deadlines.

As a Proposal Specialist, you will primarily develop long-form written content for formal business proposals, covering topics across our business including instant tickets, digital products, and retail merchandising. You may also work on other written projects, including press releases and trade articles, from time to time. This role requires curiosity and the ability to work effectively with subject matter experts to elicit, understand, and translate complex information into clear, persuasive, and compliant content.

We invite you to peruse our press releases to read about our company’s most recent contract awards. These awards are the product of proposals completed by our Proposal Specialists, as well as the combined efforts of various departments across our organization.

Who We Are

At Pollard Banknote Limited, we've been a leader in instant lottery ticket manufacturing and services for over a century, delivering innovation and quality. Our diverse, talented team drives creativity and collaboration. Alongside our traditional products, we lead in digital lottery solutions, enhancing player engagement with cutting-edge technology. Join us in impacting millions of lives with exciting lottery experiences and help shape the future of gaming!

What We Offer

• Competitive compensation
• Profit sharing program – every role plays a part in our success!
• Comprehensive Group Benefits
• Opportunities for professional development
• On-Site Cafeteria & Outdoor Patio
• On Site Gym
• A variety of committee-driven employee engagement activities
• Free Parking
• Hybrid Work Environment

What You'll Do

• Following established processes and directions, create clear and persuasive written content for assigned RFP/RFI sections, accurately addressing project-specific requirements and ensuring compliant, complete responses in a deadline-driven environment.
• Perform thorough self-reviews of written content for accuracy, clarity, flow, and alignment with project goals.
• Ensure that all assigned content is formatted and submitted in accordance with RFP/RFI guidelines and internal templates and instructions.
• Support and manage assigned proposal-related  projects by facilitating meetings, coordinating inputs, managing timelines, and communicating with stakeholders.
• Communicate and collaborate effectively with team members, subject matter experts, and other stakeholders to gather, clarify, and synthesize input into accurate, compliant written content.

Who You Are

• You are highly curious, quickly grasp new concepts, and can apply what you learn to shape clear, persuasive written content from a customer’s perspective.
• You are comfortable working within structured content development and review processes and incorporating feedback efficiently.
  
• You have the ability to learn complex, technical information and accurately convey it in clear written content for a non-technical audience.
  
• You can develop a plan for your work and execute the required steps of the writing process with accountability for outcomes.
  
• You are detail-oriented, organized, and able to operate effectively in a fast-paced, self-directed professional environment.
  
• You value collaboration and take pride in contributing reliably and constructively as part of a high-performing team.

What You'll Bring

• Minimum of 3 years of professional work experience in a role requiring independent execution and accountability for deliverables.
  
• Strong professional writing skills, including experience producing long-form written content in a business or client-facing context.
  
• A proven ability to coordinate and manage projects involving multiple stakeholders, timelines, and competing priorities.
  
• Excellent time management skills, with the ability to prioritize tasks and meet fixed deadlines in a fast-paced professional environment.
  
• Strong problem-solving skills and the ability to navigate ambiguity, changing inputs, and competing priorities.
  
• Proficiency in Microsoft Office Suite, particularly Word, including working with large, structured documents; experience with PowerPoint, SharePoint, and Smartsheet is considered an asset.
  
• Comfort and proficiency with AI tools such as Copilot, ChatGPT, and/or Claude, including the ability to use them responsibly, critically, and with sound judgment to support efficiency and content development while maintaining accuracy and quality standards.

Pollard Banknote Limited is an equal opportunity employer, committed to promoting and maintaining a diverse and inclusive workforce. Reasonable accommodations are available upon request.

Employment is contingent upon a satisfactory response from a Criminal Record Search.